How VACEI delivers structured, reliable accounting services
The VACEI Accounting Portal is the environment our accounting teams use to deliver bookkeeping, reporting, VAT, and payroll services in a structured and controlled way.
It brings monthly workflows, documents, reviews, and integrations into one system, allowing our teams to work efficiently while maintaining accuracy, consistency, and accountability.
Clients interact through the Client Portal.
All accounting execution and internal controls are managed through the Accounting Portal.
Documents, tasks, deadlines and communication in one place.
Monthly accounting workflows
Each client is managed through a defined monthly accounting cycle.
Bookkeeping and transaction posting
Reconciliations and internal checks
VAT and payroll preparation
Review and finalisation
Workflows are structured so tasks are completed in the correct sequence, responsibilities are clear, and progress is visible at every stage.
We believe in building lasting relationships with our clients through trust, innovation, and exceptional service.
Esther Howard
Co. Founder Posting, reconciliations & accuracy
Accounting work is performed within controlled processes.
Posting and reconciliation activities follow defined workflows
Internal review layers ensure accuracy before outputs are finalised
Changes, adjustments, and approvals are traceable
This reduces errors, rework, and inconsistencies across periods.
VAT & payroll management
VAT and payroll are embedded into the monthly workflow.
- Preparation and review steps are clearly defined
- Supporting documentation is stored centrally
- Deadlines are tracked to avoid last-minute pressure
This ensures compliance activities are delivered on time and with appropriate checks.
Accounting & banking integrations
Where applicable, the Accounting Portal integrates with:
- Accounting systems
- Banking data (read-only access)
These integrations reduce manual data entry, improve reconciliation accuracy, and provide
better visibility over transactions and balances.
Decades of Experience, Endless Innovation
Tasks and Document Uploads
The portal allows you to upload documents securely and respond to requests easily.
You can:
- Upload invoices, receipts and supporting documents
- Respond to accounting, compliance or audit requests
- View what is pending, completed or overdue
Documents remain organised and accessible at all times.
We believe in building lasting relationships with our clients through trust, innovation, and exceptional service.
Esther Howard
Co. FounderAccounting and Finance
Ongoing financial management and reporting, tailored to your business stage.
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How VACEI delivers structured, high-quality audits.
- Documents stored in one place
- Communication linked to specific tasks or periods
- Reduced reliance on emails and scattered files
This improves continuity, especially across months or when team members change.
- Internal reviews performed before delivery
- Clear sign-off stages
- Documented audit trail for accounting work
This supports consistent service quality across all clients.
- Up-to-date records throughout the month.
- Clear view of key balances and activity.
- Reduced reliance on end-of-month catch-ups
Integrated delivery environment
By managing accounting work within a single structured environment, VACEI ensures:
Consistent monthly delivery
Reduced manual work and duplication
Clear accountability across teams
Better collaboration with clients
This approach allows us to scale delivery while maintaining quality and control.
For firms & partners
The Accounting Portal is also available to firms that want to operate with the same level of structure, workflow discipline, and internal controls.
Firms may choose to:
Partner with VACEI for accounting delivery, or
Deploy the portal within their own operations to support internal teams.
